Please select your home edition
Edition
Wildwind 2016 728x90

Sail-World.com - Contributors Guidelines

by Sail-World.com on 18 Jan 2012
Sail-World.com/NZ ©
Whether its information about yachts, catamarans or dinghies, or tales of your adventures on the water, there is always a story waiting to be told. Sail-World is happy to receive your articles - be it profiles of people and boats, techniques, safety or seamanship. Read on for the guidelines for submitting an article, including commercial articles - if the information is of value to our readers.

And don't forget, Sail-World.com and its two companion titles Powerboat-World, MarineBusiness-World and FishingBoatin-World.com have a large world-wide audience in more than sixty countries.


The Sail-World archives contain 92,000+ stories, certainly the largest sailing news databases in the world. Our stories are indexed by major search engines including Google and Yahoo and news feeds like NewsNow and are routinely searched by mainstream and sailing media.

Sail-World is more than happy to receive your stories and images -be they profiles of people and boats, cruising destinations, tuning, tactics, techniques, safety and seamanship, reports on regattas or indeed just about anything to do with sailing. We are happy to review and publish appropriate articles and pictures.

Ideally, we need you to submit both copy and pictures via our special upload system, which ensures we receive your contribution, with correct titles, image captions etc.

The reason for using the upload system and forms is that reduced our editing time dramatically - by a factor of 10 - so your chances of being published quickly are very high. Any story sent through the Submit feature is automatically advised to the editor of your region, and when the finished story goes online you receive an email back with the URL, and the regions to which it has been sent. You can email this to friends, club members, class members, or regatta competitors and use it to construct thank you notes to sponsors - with proof that they have been published.

They'll be keen to sponsor you again, if you can show them the value you deliver.

In the same vein, don't just leave it until the finish of the regatta to do a report - do a preview, and a report each day. Mention your sponsors in each and they will get many times the exposure they would, had you done just a single report. Also you'll build a following for your class, club and events - which will help bring new sailors into your fold - so your class or club grows. Look upon your reports as free marketing.

To submit News, Articles and Images into Sail-World & Powerboat-World and MarineBusinessNews.com Click here or any time look at the top right hand side of the site, where is says Submit News & Images


Images:

You don't need a $30,000 camera and a 100ft lens to take great shots - we've run images that people have taken on iPhones - and most small digital cameras are quite adequate. Just make sure you get close enough to your subject to fill the frame - a shot from the start boat or finish by one of the race committee is fine - or from a mark boat at a rounding mark. Most of the professionals take their shots at these points in the course - where the action is coming to them - so they don't have to chase it.

Remember the old maxim - let light be your friend - try and shoot with the sun coming over your shoulder.

Make your shot interesting by getting the sailor's face/faces into the picture - if you can!

Guidelines: We accept upwards of 140 words, with at least one accompanying picture, but the more the better. Many simple stories can be told in 300-500 words. A feature length story could be 1500 words or more.

Do not use FULL CAPS in titles, boat names o sailors names. Mainstream websites do not us full caps under any circumstances. There is a long tradition online that FULL CAPS = SHOUTING. Do not use. Please.

Keep the story tight and bright.

Generally your title should be short and without a full stop or commas or colons (however we can edit the format). Dashes - also known as hyphens are acceptable. (In SW format there is a limit to the number of characters you can use in a headline. Excess words are automatically cut off - its a Twitter limit you see.)

Regatta, championship and any race reports should attempt to explain how the winners achieved the podium position. Better tactics and techniques, faster boat, better sails, combination of all, etc. Also include dramatic or significant events, breakdowns, collisions, recoveries from poor starts, tight finishes and any ‘names’ that have entered.

Please give first and last names of the winning boat and crew (for up to three person crew, otherwise, just the skipper’s).

The easiest way to avoid longish paragraphs and to marshal ideas clearly, is to use the active, not the passive tense, ie. ‘The cat sat on the mat,’ rather than, ‘The mat was sat upon by the cat.’

Consider also the length of sentences. Write what comes naturally in the first draft and then go back and break it up. Sometimes we have to break up 100 word sentences in contributions we receive. That is not good writing, but we can fix it.

If you are having difficulty in constructing an article, make a list of all the pieces of information you want to convey to the reader, then number them in order of importance and start your story with the most important one.

For a race report you should try to answer the following points (maybe do a sentence of paragraph about each):

1. When the event was held, where it was was held, who organised it
2. What the weather was like over the day/series, did it change? Did this effect the race/results/ one boat more than others?
3. How many competitors sailed, where they came from
4. Where there any well-known competitors in the fleet, do they sail regularly in the class, or where they sailing just for this event. Why?
5. Give an overview of the racing who won, by how much and why.
6. What notable controversial incidents happened during the racing/event. Did these effect the race/series outcome
7. Any interesting technical issues from the event/boats/competitors?
8. What happens next? What is the next event on the calendar for the sailors/class? What was the significance of this event in the grand scheme of things?

If you do a sentence or two answering these points, your is just about done. Easy, isn't it?

In non-technical articles, it is always good to include quotes from information sources.

Style:

The best way of knowing how we like to things written is to look at the articles on our website. Following are some pointers on the style we like to follow for consistency. It reduce the editing process if you follow this style - which means that your story will be posted very quickly.


Style Points:

When using a boat’s name in the text of an article, do not put quote marks around the name.

Do not put the boat name in italics or bold, neither of these methods, will translate to the web.

Two-man crews give both names as follows:

Over the Moon, a 470 sailed by Jim Moon/Fred Kwok, but in result details at the bottom of your article, initials only, eg. 1. Over the Moon (J.Moon/F.Kwok)

Use first names and family names at first mention in text; thereafter, the family name only.

Clubs, associations etc. spell in full at first mention, say Yachting Association of Sri Lanka(YA Sri Lanka) or Royal Prince Alfred Yacht Club (RPAYC), thereafter abbreviate to - YA Sri Lanka and RPAYC.

Spell out numbers under ten in text, ie. one, two, three, all the way up to nine and then 10 onwards in numeric.

This is most important as it relates to placings in a race.

'XYZ rounded the windward mark 3rd, but faded to finish 4th' will be corrected to

XYZ rounded the windward mark third, but faded to finish fourth.

Abbreviate times, in race details, to hr m s.

Abbreviate dimensions. eg - m cm mm sq m.

Collective nouns: Associations, companies, countries, clubs, etc, are to be construed as singular. eg The Royal Hong Kong Yacht has re-elected its Commodore, not ‘their’ Commodore.

Abbreviate 18ft skiffs, 16ft skiffs, etc, as detailed, not 18 foot etc.

Be careful with the nomenclature 49ers not 49'ers, OK Dinghy, not Ok dinghy

Use ‘I will’ rather than I'll, and similar, unless using quotes or conversation style.

Don’t use -the ampersand &, use and, unless it is the formal name of a company eg. Smith & Sowersby Ltd. sponsored the Flying Elevens.

Offshore racing: Text and details should identify the designer or type of boats named as well as the owner. eg, ‘Bob Steel’s Nelson Marek 46, Quest, has won the Rolex Sydney-Hobart on corrected time.’ Include the yacht club the boat represents where possible in the story but do not overload an individual boat description with adjectives. We do not want to read about Bob Steel's blue hulled, CYCA, Nelson Marek 46 Quest.

Please supply detailed results for the first five places in major races in the following style:

Ragamuffin (S.Fischer), Farr 50, corrected time 23hr 1min 2sec;

Quest (B. Steel) J35, 23.01.01, etc.

If a defending champion does not finish in a top five place, also add his/her place eg. 8. Quest (B. Steel). That also goes for first regional crews placed in international event, if not in top five finishers.

Please take care with owners and sailors names. Contributions with the names misspelled are not considered well. Do not rely on memory, use the event entry list as a guide at least.

Remember spell checkers find misspelled words not miss-used words 'of' instead of 'off' etc.

While you may have a perfectly written story in your head, its ease to leave out a word or use a singular instead of a plural. So your stories do need editing, Often another sailors will find errors or omissions in your copy.

One of the best ways to proof your story is to read it out loud.

Please submit headings, where possible, as follows: ‘Macky leads Bethwaite in Yngling event’

Remember no full stops at the end of the title.



Location:

Writers know the exact location of their yacht club and often write for local magazines without providing reference locations. Sail-World has readers in more than 60 countries around the world and content needs to be globalised, eg.

An international audience will not know where RMYC is or where the Ao Chalong Yacht Club is - add a location, Pittwater, Sydney or Phuket, Thailand etc. Or say 'Palma, an island off the the coast of Spain...'

Beaufort Scale. While British and Hong Kong sailors use the Beaufort wind scale routinely, that is not the case with many parts of the world.

Many North American, Australian and NZ sailors will have no idea about the wind strengths in a story, if the wind is blowing at Force 4. Please add the translation in knots (11-14 knots)

Presentation of Images:

The preferred image format is jpg, Please do not send gif's, tif’s or bitmapped images as they cannot be used.

Caption your images and include the photographer’s name. Make sure you have permission from the photographer to reproduce photo (copyright laws).

Images sizes:

The standard size for shots is 1280 pixels on longest side.. Your shots should be about 100kb to 1MB in size. One of the simplest image editors can be found at www.Picnik.com or you can use Use Microsoft Picture Manager (part of MS Office to do basic image tasks.

Image file names. Please use correct file extensions .jpg not .jpeg or .JPG

Image names should preferably follow this convention Quest_rounds_mark.jpg Or start the words with capitals eg QuestRoundsMark.jpg

Please don't send pdf's, columnised formats, MS-Word copy with embedded pictures, we can't extract material from these formats (well not easily anyway).

Here are some more basic details on images for online use, Preparing images for Internet use

We appreciate your assistance in this matter and look forward to receiving your interesting and informative articles.

Many thanks, we look forward to receiving your contributions.

Mackay BoatsProtector - 660 x 82Barz Optics - Floaters

Related Articles

Emirates Team NZ and Southern Spars launching into the America’s Cup
Built by Southern Spars, Emirates Team New Zealand’s newest America’s Cup yacht has been launched. Built by Southern Spars, Emirates Team New Zealand’s newest America’s Cup yacht has been launched. The Auckland-based mast builder demonstrated its standing as one of the world’s top carbon fibre manufacturers. Southern delivered Emirates Team NZ’s most technically advanced yacht ever, meeting the extremely strict budget, construction, weight and timing requirements.
Posted on 20 Feb
America's Cup - Emirates Team NZ's bike team in training - Video
Emirates Team New Zealand have released a short video of four of their grinding team in training Emirates Team New Zealand have released a short video of four of their grinding team in training - including two Olympic class sailors and an Olympic Gold medalist rower.
Posted on 20 Feb
America's Cup - Oracle Team USA sails AC50 for first time in Bermuda
Oracle Team USA took to the Great Sound on Monday, sailing its newly launched America's Cup Class boat, '17' Oracle Team USA took to the Great Sound on Monday, sailing its newly launched America's Cup Class boat, '17', for the first time. 'We had a successful day,' said skipper Jimmy Spithill dockside after the training session. 'First impressions were great. The boat went really well, so everyone is happy.'
Posted on 20 Feb
America's Cup - Glenn Ashby on why Emirates Team NZ went cycling
How did the potentially game-breaking development to go to cycling grinders remain a secret for so long? After the revelation that Emirates Team NZ had switched from grinders to cyclists, how did the potentially game-breaking development remain a secret for so long? 'The team started work on the project three years ago, but the actual testing started 18-24 months ago,' explained skipper and Sailing Director, Glenn Ashby. 'The team has done well to keep it under wraps for all this time.
Posted on 20 Feb
America's Cup - Emirates Team NZ elaborates on the pedal-powered AC50
ETNZ's COO on the 35th America's Cup, the growth of the team, and compared the current boat and Cup to previous editions Kevin Shoebridge is now COO of Emirates Team New Zealand, working alongside his long-time friend and nemesis CEO Grant Dalton. At last Thursday's AC50 christening and launch ceremony, Shoebridge spoke to top international sailing commentator, Peter Montgomery about the 35th America's Cup campaign, the change, and growth of the team, and compared the current boat and Cup to previous editions.
Posted on 20 Feb
Spain’s Xabi Fernández to skipper MAPFRE in Volvo Ocean Race 2017-18
Xabi will return to the Volvo Ocean Race after finishing his work for Sir Ben Ainslie’s America’s Cup campaign. The 40-year-old Xabi, who has taken part in the Volvo Ocean Race four times, won Olympic gold in Athens 2004, and followed that up with a silver in 2008 – both times alongside his long-term sailing partner Iker Martínez.
Posted on 17 Feb
Volvo Ocean Race - MAPFRE name Xabi Fernández as skipper
The Basque sailor Xabi Fernández will be once again skipper of the VO65 MAPFRE in the Volvo Ocean Race 2017-18 The Basque sailor Xabi Fernández will be once again skipper of the VO65 MAPFRE in the Volvo Ocean Race 2017-18, a responsibility that he undertook in the last edition of the race, alongside Iker Martínez. Xabi, born in Ibarra (Basque Country, Spain) in 1976, has a lengthy professional career as an elite sportsman, and an outstanding list of achievements in all the major world sailing events.
Posted on 17 Feb
America's Cup - Emirates Team NZ give first look at the pedaling AC50
Emirates Team New Zealand formally christened their new AC50 America's Cup Challenger on a rainy Auckland afternoon. Emirates Team New Zealand formally christened their new AC50 America's Cup Challenger on a rainy Auckland afternoon. The team has been sailing for the previous two days making news headlines after it was revealed in Sail-World.com that the AC50 would become only the second yacht in America's Cup history to use pedal power.
Posted on 16 Feb
America's Cup - Emirates Team NZ christen AC50 100 days from Cup
Emirates Team NZ christened their AC50 in a rain-marred ceremony at the team's Beaumont Street base Just 100 days out from the first race of the Louis Vuitton America’s Cup Qualifiers, Emirates Team New Zealand accomplishes the most significant milestone of its challenge for the 35th Americas Cup by christening their America’s Cup Class catamaran that will begin racing in Bermuda in May.
Posted on 16 Feb
America's Cup - Images from Oracle Team USA AC50 launch + Video
After unveiling their AC50 yesterday, Oracle Team USA launched their Defender today in Bermuda. After unveiling their AC50 yesterday, Oracle Team USA launched their Defender today in Bermuda. Top international photographer Carlo Borlenghi was on hand to capture the moment. Catch the moment on video, too
Posted on 15 Feb